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Email Archive Solutions?

ct-esqct-esq
edited December 2016 in Practice Management

Like many solo practitioners, I rely on email and like many of you, I routinely send some of my email to the "archive." Whether it is an IMAP folder on the mail server in the cloud or an archive folder in a PST, it gets moved somewhere.

After six years of solo practice, I am reaching the limit on the mailbox size for my IMAP archive. And I'm not sure what I'm going to do. I've also concluded that leaving emails in the mail system folder isn't very secure and in a failure of the mail server (which I cannot control) the archive could be lost. Keeping a mirror of the archive on my desktop system isn't a great idea either.

So I'm looking a several email archive solutions. I run my office on a mac mini/macbook air.

The potential solutions are:

Email Archiver Pro www.emailarchiverpro.com
Mail Backup X www.mailbackupx.com
Mail Archiver X www.mothsoftware.com
Mail Steward www.mailsteward.com

Has anyone used any of these products?

Comments

  • samgloversamglover Minneapolis, MN Admin

    @ct-esq said:
    After six years of solo practice, I am reaching the limit on the mailbox size for my IMAP archive.

    Have you considered just getting more storage? A shared hosting account with unlimited storage is less than $10/month. Additional Gmail or O365 storage is about the same.

  • I have but that doesn't address management/security of the email in the archive.

    I've been gravitating toward emailarchiverpro as it turns the emails (all or a search set) into PDFs in folder structure for saving with the client files (with letters, for example).

  • samgloversamglover Minneapolis, MN Admin

    If by security you just mean backup, make sure your email software is set to download full messages, and your email will be backed up with the rest of your home folder, assuming you are backing it up regularly.

  • bpearce1bpearce1 Charlotte, NC

    I use MailSteward. It saves the entire email and is searchable.

  • MajayMajay Union City, CA

    Honestly, your best bet is going to be switching over to Gmail. It's one of the most secure, user-friendly, and overall smartest email clients available. You can fairly easily get set up with your domain-name based email (ie joe@smithandjones.com) and the cost is relatively cheap. They also have options for teams. I don't know what my business would do without Google as our hub for email and cloud storage.

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